Send Email Using Microsoft Access VBA

Being a professional Microsoft Access VBA Database Application Development Firm, we have extensive experience on developing/incorporating many add-on features in an MS-Access based application, which can escalate your experience as well as business growth, and emailing is one of them.

Everyone know how important emailing is and what it can do if can be seamlessly integrated into your own application. This way you need not to manage contacts or type contacts in Outlook or any emailing tool. Emailing feature within your own Access Application will not only save your time, not only increase your productivity, but make your communication simply smart.

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  • Automatically send emails through application
  • Auto generate email-body text with contextual data
  • Send email through Outlook or Direct-SMTP/IMAP.
  • Bypassing Outlook Security warning message.
  • Display/Hide Outlook window for sending email.
  • Reading/Moving/Storing Outlook Emails.
  • Reading/Managing Outlook Contacts.
  • Reading inbox using POP3 protocol (Without using Outlook).
  • Deleting emails in inbox (With/Without using Outlook).
  • Marking emails as read/unread (With/Without using Outlook).
  • Freedom to create/store message templates and use them later (Text/HTML Formats).
  • Maintenance of Smart Tags. Parsing of tags on sending SMS.
  • Freedom to set tags at each message template.
  • Automatic reply to emails based on received email content and email sender.

We have expertise in development of modules responsible for Smart Tag Parsing and thus automatic publishing of DOCs/PDFs which are emailed to clients on the Fly. Using Microsoft Access VBA, we too have published Calendar Events in Outlook.

During mass publication of emails (especially while running marketing campaigns via emailing), emails do bounce back because of various reasons. We have even modules for automatic handling of Bounced Emails so that we do not send emails for dead ends again. We have also developed systems or automated handling of Unsubscribe Requests.


We have expertize in automatic reading of emails received in Outlook and store them in central database for other deep purposes.

  • Read emails in Outlook and storing them into database. Reading all/specific folders as desired.
  • Read emails when Outlook connects to exchange server (Performance depends on exchange server connectivity).
  • Configuring the amount of contents to be read so that database size does not increase quickly. If we store the whole email content including attachments into the database, database grows quickly.
  • With Configuration functionality, user can choose options of storing just the email-key referring to message in Outlook that can be opened/read in Outlook by clicking the key.
  • With Configuration functionality, user can choose options of storing just the Senders, Recipient, Subject, and Limited Body Content (First 500 character etc).
  • With Configuration functionality, user can choose options of storing whole email body with attachments
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Emailing using Outlook

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Emailing by your own MS-Access Application using Outlook is intelligently utilizing the tools and technology provided by Microsoft, instead of reinventing the wheel. This is a feature everyone loves to have in his/her application so that communication with clients, supplier, employees and other stake holders is easy and well managed. This is a feature every business demands, so we have attained expertise in developing this feature. We have developed this feature for almost every client/project, more than 100 projects and developing it for more than last 21-years. Apart from just sending emails, we also develop section for auto/easy selection of contacts for To/CC/BCC parts. We also work on automatic drafting of email body and subject after parsing the tags, so that context sensitive information can be auto filled. So Emailing using Outlook through Access application is part of every application we develop.


Emailing without Outlook

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Though most of the times, inbuilt emailing through Outlook is the default feature of all MS-Access based applications, but some client needs more than what Outlook can serve and some do not want to spend money on buying Microsoft Office components at all as they run Access application using Access Runtime. So we are here to cater your needs.

Some smart people want direct interaction with email server so that email sending is faster or want to perform additional actions directly on the Inbox. So we can directly hook into your POP/IMAP/SMTP servers through our pre-developed API and send email, receive/download emails from your inbox, delete unwanted emails from your inbox and mark them read/unread as desired. This all can be done in hours as we have pre-developed API which can do everything related to sending emails without Outlook automatically for you.

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